Sale of Admission Tickets/Packet Sales
Most of the cash receipts for the student organizations involve the sale of admission tickets. Organizations must maintain a close, accurate accounting of tickets and ticket sales. Copies of all forms pertaining to the sale of tickets are at the end of this section. All tickets must be pre-numbered. Each and every ticket must be accounted for. The Event/Program Ticket Sales & Cash Reconciliation Form must be completed. Instructions for completing the form is included in the EXCEL file attached. Click on the tabs at the bottom of the screen to move from one worksheet to another.
Once the event has ended and the form is completed, it must be brought to The Director of Financial Services in CH201. It will then be forwarded to the Office of Internal Auditing in Storrs. All tickets must be maintained in the custody of the organization treasurer unless they have been signed out to another individual for sale. If the tickets are given to another individual for sale, the information must be recorded on the Ticket Control Record Form that is included in the EXCEL file attached.
In compliance with a state statute, "all monies must be deposited within twenty-four hours after being received unless the total is less than $100." All revenue from the sale of tickets must be brought to the Law School Bursars/Business Office, room CH202, to be deposited into the SBA local account, as soon as possible.
The organization must show cash received for all sold tickets. Unsold tickets out on consignment must be returned to the treasurer within a day after the affair for which tickets were to be used.
These reports must be maintained by the treasurer of the student organization. A Cash Reconciliation Form should be filled out by the treasurer of the student organization and submitted to the Law School Bursars/Business Office with any cash from ticket sales to be deposited.