Insurance Requirements for Catering Contractors
For the protection of University personnel, property and University guests, all caterers conducting business on campus are required to present evidence that they have both liability insurance and worker's compensation insurance. A Certificate of Insurance, naming the University of Connecticut as an "additional insured", must be submitted to the Purchasing Department prior to the catered event. Minimum acceptable coverage will include the following:
- General Liability
- General Aggregate $1,000,000
- Automobile Liability
- Any auto $1,000,000
- Excess Liability
- Umbrella $1,000,000
- Personal injury $300,000
- Each Occurrence $300,000
- Combined Single Limit $300,000
The Purchasing Department does not write purchase orders for catering services valued at less that $2,000. It will be the ordering organization's responsibility to ensure that the necessary documents are submitted and meet the above criteria. Any questions regarding insurance requirements for catering services should be directed to the Purchasing Department at extension 860.486.4202. Please note that catering contracts are defined as those wherein the private contractor serves the food. Contracts for coffee and pastry services, etc., where the food is delivered but not served are not considered catering contracts.
Truffles Catering operates the cafeteria, located in the basement of Hosmer Hall. The phone number in the cafeteria is 570.5304. Truffles Catering submits all invoices to the Business Office for payment and/or distribution.
Items may be purchased from a grocery store. The Business Office in coordination with the SBA has established open charge accounts with the West Hartford Big Y Store at Bishop's corner. The SBA will not make direct payments to any other vender unless specifically authorized in advance. The procedure to utalize this charge account is as follows:
1) Proceed to the Law School Business Office the day of anticipated purchase at Big Y.
2) The Business Office staff member will hand you a Big Y card and a copy of the purchase order.
3) The Business Office staff member will log in the date, card number, individual taking the card and the department name or student organization.
4) Proceed to the Big Y to make purchase.
5) At the register, hand the card to the cashier to process. Cashier will give it back with a register receipt. (if you don't receive a receipt, ask for one)
6) Upon return to the Law School, bring both the Big Y card and the original register receipt to the Law School Business Office. Please keep a copy of the receipt for your records.